Gone are the days when we never need to worry about the email security. Today, it is no longer safe to send sensitive information through email as someone with right hacking tools can snoop on you and read the information easily.
But, luckily there is a solution available to protect your data from rising email security threats. And that is email encryption service.
Encrypting an email means making the message included in the email completely unreadable to anyone who does not have the deciphering key. If you are looking to secure your email communication, then you probably need to look for a good email security service. Here are some reasons why you need an encrypted email service.
Your Regular Email Is Not Secure as You Think
Regular email is transmitted in plain text over the Internet. It is not protected by SSL/TLS during transmission, which means the content of the email can be accessed by any eavesdropper when the mail is on the route from sender to receiver.
Not much expertise or advanced technology is required to intercept sensitive information in the messages. The information leak can happen even if one of the hosts is infected with malware. The sensitive information can be accessed even when the email communication is between two users in the same organization.
Convenient and Easy to Use
When you opt for an encrypted email service, you don’t need to install any additional software or perform any additional steps to secure your online communication. The vendor providing encrypted email services takes all the steps required at both ends (sender and receiver) to secure the email communication using encryption technologies.
Protection Against Phishing Attempts
An encrypted email service checks all incoming and outgoing emails for malicious code. Such emails are filtered out of the system, thereby ensuring no phishing or spam email (https://en.wikipedia.org/wiki/Spam_email) reaches the inbox of any user in your organization. The email protection service also builds a level of trust in the mind of the recipient by establishing email addresses of your organization as a trusted source.
Protect Financial Information
It is quite common nowadays to send invoices, bills, and important information through email. Thus unknowingly, we tend to store financial information in our email accounts. When you use an encrypted email service, all emails are stored on the server in encrypted form. This means even if the account is hacked, the information in the mail is not readable to the hacker.
Sending an email to the wrong person can be risky for businesses. In general, it is not possible to recall an email after sending it. However, many encrypted mail service providers give you access to tools that allow you to recall secured email at any time
Helps You Stay Compliant
Depending on the nature of your business, you need to take email compliance seriously unless you want to face litigations and pay hefty fines for non-compliance. The HIPAA act makes it mandatory for companies involved in health care to implement policies and technologies that ensure confidentiality of the information in storage and during transmission.
Businesses need to clearly identify confidential data like credit cards, personally identifiable information, and electronic health records and make sure they are stored and sent in encrypted form. Employing an encrypted email service ensures you business meets email compliance regarding the safety of data.
Cuts Down Expenses
If you plan to deploy encryption tools within the organization for securing email communication, you will be required to invest in encryption software that is generally expensive. Such software is charged per user or per email account that can lead to significant expenses.
Besides licensing costs, your organization needs to spend funds on maintaining software and provide training and technical support to users. You can get freedom from all these hassles and also eliminate these costs by opting for an encrypted email service that is available at comparatively lower cost.
Email is a universally accepted mode of communication which will stay with us for years. Employing an email encryption service will ensure the communication and sensitive data sent through email is safe from prying eyes.